In this email I will detail in depth the process for stage 2 of registration for those registered for Cork Worlds 2009.
Stage 2, i.e. payment, will open this coming Monday (September 1st) at 2pm BST/GMT+1 and will close on October 9th 6pm BST/GMT+1 by which time payment must have been received in our accounts either by EFT (Electronic Funds Transfer) or by online credit card payment.
I would ask all delegates to log in to their account by going to registration.corkworlds2009.com. There you will be able to view the invoice for your institution which will detail the amount due. In addition, information regarding payment as detailed here will also be available. Once you have reviewed the total sum due for your institution and have confirmed that it is correct, you can opt to pay online by credit card or by EFT.
Should you opt to pay by credit card after viewing the invoice for your institution you should then click on the "Pay Online" button at the bottom of your invoice which will take you to our online credit card payment system. Where you will be asked to enter your credit card details and, as announced previously, there will be a 2.4% transaction charge on all payments made by credit card.
Once your transaction then has been cleared by our clearing agent and has been processed by us (this process could take up to 72 hours) we will confirm via email that your payment has been received and this will be logged in our registration system. Once you have received this confirmation you will be able to log into the registration system (registration.corkworlds2009.com) and view an updated invoice stating that your registration has been paid.
The payment will be marked on your credit card statement as"TOURNAMENT REGISTRATION FEES FOR THE WUDC 2009".
For those who opt to pay by EFT, I would ask that all transactions are clearly marked with the name of your institution and invoice number so that we can easily track all payments. All the details necessary for an EFT are details in the payment details section of our registration system (registration.corkworlds2009.com) and also in the registration section of our website. I would advise that a minimum of ten working days be allowed for your EFT to be processed and received in our account. As a result I would recommend that EFT's are initiated no later than September 26th.
I must stress that the full amount due must be received in out account, therefore you must instruct your bank that you are to assume all costs for the transaction both at the senders and beneficiaries sides. I am aware that some banks do not offer this facility and if that is the case I would ask that you consider making your payment by credit card. If that is impossible then I would ask that you include an additional 5% of the total amount due to cover transaction costs. In the event that there is a shortfall the balance of the transaction costs will be due upon arrival at Cork Worlds 2009, and in the event of a surplus, that will be refunded to you upon arrival at Cork Worlds 2009.
After initiating the transaction you are then required to log in to the registration system (registration.corkworlds2009.com) and upload a scan of the transfer document from your bank by clicking on the link that is beneath your invoice.
Once your transfer has been received in our account and has been processed we will inform you and update your status accordingly. Once you have received this confirmation you will be able to log into the registration system (registration.corkworlds2009.com) and view an updated invoice stating that your registration has been paid.
Our cancellation policy for Cork Worlds 2009 is designed to be as straight forward and fair as possible. As a result, if following payment you wish to cancel your registration or wish to reduce the number of teams that you are sending to Cork Worlds 2009 before December 1st your registration fee will be refunded in full once that place can be filled by an alternate institution. All refunds will be made as promptly as possible and the sum paid will be returned in full minus the transaction costs of the refund.
If however you wish to cancel your registration or wish to reduce the number of teams that you are sending to Cork Worlds 2009 after December 1st then your registration fee will not be refunded.
We have a very limited number of single rooms still available for Cork Worlds 2009. These rooms come at a additional cost of E400 on top to your registration fee. Should you wish to avail of one of these rooms I would ask that you contact me before this coming Saturday August 30th 10pm BST/GMT+1 and I will make the required change to your registration. If anyone has any questions at all please do not hesitate to contact me and I will give you every assistance possible.Best wishes,Mark Collins